Privacy Policy
Website Privacy Notice
Version 1 - 01/09/2025
1. Who we are
Q7Leader is a company established in Belgium providing performance management and review solutions.
For the purposes of data protection law, Q7Leader acts as a Data Controller for personal data processed through its website and corporate operations.
Contact details
Q7Leader
Belgium
Email: privacy@q7leader.com
Data Protection Officer (DPO):
Email: dpo@q7leader.com
2. Applicable law
Q7Leader processes personal data in accordance with:
- Regulation (EU) 2016/679 - General Data Protection Regulation (GDPR)
- Belgian Data Protection Act and related implementing legislation
Q7Leader does not claim compliance with non-EU privacy legislation unless explicitly required by contract or law.
3. Personal data we collect
Depending on how you interact with our website, we may process the following categories of personal data:
- Identification and contact data (e.g. name, email address, company)
- Account and authentication data (where applicable)
- Communication data (messages, enquiries, support requests)
- Technical and security data (IP address, device/browser information, timestamps)
- Cookie and website usage data
We do not intentionally collect special categories of personal data through our website.
4. Purposes and lawful bases
PurposeLawful BasisWebsite operation, security, and availabilityLegitimate interestsResponding to enquiries and communicationsLegitimate interestsService provision and account managementPerformance of a contractLegal and regulatory complianceLegal obligationAnalytics and optional cookiesConsent
Where consent is used, it may be withdrawn at any time.
5. Cookies and tracking
Our website uses cookies and similar technologies to ensure proper operation and improve user experience.
Cookie categories
- Strictly necessary cookies
Required for the website to function securely and correctly. These cannot be disabled. - Analytics cookies
Used to understand website usage and improve performance. These are used only with your consent.
We do not use cookies for automated decision-making or profiling that produces legal or similarly significant effects.
You can manage cookie preferences via the cookie banner or your browser settings.
6. Recipients of personal data
Access to personal data is restricted to:
- Authorized Q7Leader personnel on a need-to-know basis
- External service providers acting as processors under GDPR-compliant agreements
- Public authorities, where required by law
All access is logged and subject to security controls.
7. International transfers
As a default position, Q7Leader processes personal data within the European Union.
If a transfer outside the EU/EEA is exceptionally required, appropriate safeguards (such as Standard Contractual Clauses) are implemented in accordance with GDPR requirements.
8. Data retention
Personal data is retained only for as long as necessary for the purposes for which it was collected, in line with defined retention schedules.
At the end of the retention period, data is securely deleted or anonymised, including in backup systems.
9. Your rights
You have the right to:
- Be informed about processing of your personal data
- Access your personal data
- Rectify inaccurate or incomplete data
- Request erasure
- Restrict processing
- Object to processing
- Data portability (where applicable)
- Withdraw consent at any time (where consent is the lawful basis)
Requests can be submitted to: dpo@q7leader.com
You also have the right to lodge a complaint with the Belgian Data Protection Authority (Autorité de protection des données / Gegevensbeschermingsautoriteit).
10. Security
Q7Leader implements appropriate technical and organisational measures aligned with ISO/IEC 27001 to protect personal data against unauthorized access, loss, alteration, or disclosure.
11. Changes to this notice
This Privacy Notice may be updated from time to time.
The latest version will always be published on our website.